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Outlook PST File is too large for a Destination File System- Fixed

Summary: There are many advantages to splitting up a large Outlook PST file. Large PST files have a higher chance of corruption, which can result in data loss. This issue can be decreased by breaking the file into smaller sections. As a result, many users want to divide their massive PST files, but they are having trouble finding a quick and simple solution. To split a large PST file, this blog will provide various approaches, including an automated Outlook PST Splitter Tool that can finish the job quickly and simply. First, we will go over the causes of the “PST file is too large for a Destination File System” error, which frequently arises when working with large PST files. The best solution will be found when we comprehend the reasons behind this error. After that, the blog post will include detailed instructions for several ways to split a big PST file. Now, let’s get started. Download Now   Download Now

Why Users Receive the Error Outlook data file is too big

We will go over some of the main causes of large Outlook PST files here so you can better understand this.

  • Outlook has a limit on how big your PST file can be, usually around 2GB or 4GB. If your PST gets too large, it won’t work properly anymore. Splitting it into smaller files ensures each one stays under the allowed size, keeping your Outlook running smoothly.
  • Large PST files can make Outlook feel really slow and sluggish. Smaller PST files open, search, and work much faster, giving you a quicker, more responsive Outlook experience. Who doesn’t want their email to be super-fast?
  • Backing up and restoring a massive PST file takes forever and can be unreliable. But with smaller files, the backup and restore process is easy – much faster and more dependable. No more waiting ages for your emails to come back!
  • Big PST files are more likely to get messed up or corrupted over time. If one of your smaller files gets broken, it’s way easier to get the data from your other, working PST files. Keeping things split up reduces the risk of losing all your emails at once.
  • Working with multiple smaller PST files is simpler than dealing with one huge file. You can neatly organize your Outlook data into separate files by project, client, or topic. No more digging through a huge pile of emails to find that one important message!

You can achieve greater performance, simpler backups, reduced corruption risk, and better organization of your calendar, emails, and other Outlook data by dividing your large Outlook PST file into smaller portions. This helps keep your Outlook setup running smoothly. Now, let’s find out the methods to fix “PST file is too large for a Destination File System” error using the different methods.

Several Ways to Fix Large Outlook PST File Manually

If there is a file size limit on the destination file system, try moving the PST file to another storage device, such as an external or internal hard drive. Additionally, the following methods with step-by-step instructions can be used to manually fix an Outlook PST file that is too large for the destination file system without the need for software:

Solution 1: Reduce the Size of the Outlook PST File

  1. Open Outlook and go to the “File” tab, then “Account Settings” and “Account Settings” again.
  2. Select the email account associated with the large PST file and click “Open File Location”.
  3. This will open the folder containing the PST file.
  4. Manually delete any unnecessary emails, attachments, or items from the PST file to reduce its size.

Solution 2: Compact the PST File

  1. In Outlook, go to the “File” tab and click Info.
  2. Click “Account Settings” and then “Account Settings” again.
  3. Select the email account associated with the large PST file and click Data Files.
  4. Select the PST file and click Settings.
  5. In the “Personal Folders” window, click the Compact Now button to compact the PST file and reduce its size.

Solution 3: Split the PST File into Smaller Parts

  1. In MS Outlook, go to the “File” tab and click Open & Export.
  2. Select “Import/Export” and choose Export to a file.
  3. Select “Outlook Data File (.pst)” and click Next.
  4. Choose the folder or mailbox you want to export, and select an option to create a new PST file or append to an existing one.
  5. Repeat this process to create multiple smaller PST files, ensuring that each one is within the size limits of the destination file system.

Solution 4: Compress the PST File

  1. Use the built-in Windows compression feature to compress the PST file before transferring it.
  2. Right-click the PST file, select Properties, and then click the Advanced button.
  3. Check the “Compress contents to save disk space” option and click OK to apply the compression.

Solution 5: Archive Old Mail Items

  1. First, open MS Outlook on your computer and click on the File tab at the top.
  2. In the Info section, you will see an option called Cleanup Tools (in Outlook 2013) or Tools (in Outlook 2016 and later versions). Click on this. Now, select the Archive option.
  3. In the Archive window, make sure the Archive this folder and all subfolders option is selected.
  4. Here, choose the folder you want to archive, such as your Inbox or an old folder.
  5. Under Archive items older than, select or enter the date you want to use as the cutoff. This will archive all emails older than that date.
  6. Afterward, click the Browse button and choose a location on your computer where you want to save the new .pst file that will be created.
  7. Finally, click OK to save the settings and start the archiving process.

This will move the older emails from your main Outlook data file into a separate .pst file, which will help reduce the size of your main Outlook data. You can create multiple smaller .pst files this way to avoid the “PST file is too large” error.

These manual techniques can also take a lot of time and technical know-how. If these techniques do not feel comfortable to you and your Outlook PST file is still too big. In this situation, we advise using specialized Split PST software to manage several sizable PST files concurrently. Now let us find out how to accomplish this automatically without the need for any technical knowledge.

Solution 6: Direct Way to Fix Outlook PST File is too large for a Destination File System Error

With the Outlook PST Splitter Tool, you can easily divide large Outlook PST files into smaller ones without losing any information. This tool lets you choose one or more PST files to split at the same time. You can break a big PST file into smaller ones, including emails, contacts, calendars, journals, notes, and tasks. Moreover, this is the best and most reliable software that supports all versions of Microsoft Outlook PST files created by MS Outlook 2002, 2007, 2010, 2013, 2016, 2019, and 2021. You can download this advanced tool for free on any device and follow the simple step-by-step guide.

Fix Multiple Large Outlook PST Files in a Few Clicks:

  1. Download and run the Split PST Software on your device.
  2. Click on the “Add files” button and choose the Outlook PST file you want to split.
  3. Explore the selected PST files and click “Next.”
  4. Choose how you want to split the PST files (by size, date, email id, or folder) and click “Next.”
  5. Select any additional features you need and apply a password if necessary.
  6. Afterward, choose where you want to save the new split files.
  7. Finally, click “Split” to complete the process of splitting the oversized PST file successfully.

Conclusion

This writeup explains the best and most effective methods to fix the “PST file is too large for a Destination File System” error. The manual methods can help you fix this problem, but they have limitations and cannot always work. On the other hand, the professional method is the best and most effortless solution. It allows you to easily and smoothly split multiple PST files at the same time without losing any data. Now, you can choose the method that suits your needs the best. If the manual methods don’t work for you, the professional method is the recommended solution to fix the “Outlook data file is too big” issue.

About The Author:

Eva Shirley is a skilled technical content writer with expertise in creating engaging and informative content. With over 5 years of experience and a passion for writing, she has solved many users' queries by providing quality content.

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