How to Easily Convert OST to PDF: A Step-by-Step Guide

Written By Eva Shirley
Approved By Mithilesh Tata
Publish on December 4th, 2024
Reading Time: 4 minutes

Summary: OST is one of the most prominent file formats used by Outlook to store copies of emails, contacts, calendars, tasks, and more. However, OST files can sometimes become corrupted, making it impossible for users to access them. In such cases, converting OST files to PDF can be a lifesaver. To assist you, we’ll guide you through the best methods, including a manual approach and a professional OST to PST converter.

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An Intro to OST and PDF File Formats

OST, also known as Offline Storage Table, is a file format used by MS Outlook. This file format stores local copies of the mailbox items, such as email, contacts, calendars, etc. You can access all the mailbox OST items even without an internet connection. Once the connection is restored, the OST file synchronizes with the mail server.

In contrast, PDF stands for Portable Document Format is a universally used file format developed by Adobe. It enables the user to view, open, and share the document irrespective of the software, hardware, or operating system. A PDF contains images, links, videos, text, audio, and so on. In addition, you can even encrypt and password-protect your PDF files.

Why Is It Significant to Convert OST to PDF File Format?

Multiple reasons make the conversion of OST to PDF significant, let’s go through all of them:

By converting your OST files to PDF, you are making your files more secure by encrypting and password-protecting them.
PDF files also retain the original formatting of the document such as text, images, videos, and so on.
Users also wish to convert OST to PDF, as PDF files can be easily accessed on any device, software, and operating system.
If you convert your OST files to PDF, then the risk of losing your Outlook OST files gets minimized.
For users who want to save OST files directly to the system, then converting them to PDF is the best option.

What are the Various Solutions to Convert OST File to PDF?

There are two effective solutions by which you can easily convert your OST files to PDF file format. First, we will go through a manual method and later on, we will discuss a professional tool.

Manually Export OST to PDF

Let’s dive into the various steps to convert OST files to PDF file format for free:

Begin with opening Microsoft Outlook on your system.
Later, choose a desired OST file you want to convert to PDF file format.
Navigate to the File tab and hit the Save As option.
Now, pick a file name and choose HTML as Save as Type.
Finally, click on the Save button.
Subsequently, navigate to the location where the HTML file is saved.
Later, right-click on the saved file and choose the Open with option.
Further, open the file using MS Word.
Once you have opened your file with Word, then hit the File tab.
Afterward, click on the Save As option and choose the Browse option.
Choose a desired file name and pick PDF from the Save as type.
In the end, press the Save button.

Disadvantages of the Manual Method

Here are some of the disadvantages of using the manual method mentioned:

Bulk conversion of OST files is not possible.
Outlook must be installed in your system.
You might lose some of your OST files.
Data corruption might take place.

Convert OST to PDF Using an Automated Solution

Aryson OST to PST Converter is one of the most prominent tools for migrating OST files to PDF and multiple other file formats. This wizard helps the users in converting both the single and multiple OST files. With this software, it is very convenient to import OST files to IMAP. Even during the conversion, this tool maintains the original hierarchy of the folder. Furthermore, this software offers wide compatibility with all the versions of Windows OS and Microsoft Outlook.

Step-by-Step Procedure to Export OST File to PDF File Format

If you want to convert Outlook OST files to PDF in bulk, then follow the below steps:

To start, install, run, and open the OST to PST Converter Tool on your PC.
Subsequently, pick the Single File/Multiple Files option and tap Next.
Now, choose the Select Files option, pick the OST file, and click on the Next button.
Next, expand the tree hierarchy, and again tap on the Next button.
Further, go to the File Format option and choose PDF.
Eventually, click on the Convert button to start the migration.

Conclusion

In this guide, we have thoroughly discussed all the crucial methods to convert OST to PDF. We have gone through both the manual and a professional approach, including their steps. Additionally, the reason for the conversion and the introduction of OST and PDF files are also explained well.

Frequently Asked Questions

Q. How to migrate multiple OST files to PDF file format?

Ans: Below is the step-by-step process to convert OST files to PDF in bulk:
1. Primarily, install and run the OST to PST Converter Software as an administrator.
2. Now, open the tool, hit the Single File/Multiple Files option, and click Next.
3. Further, click on the Select Files option and choose OST files.
4. Once you have selected OST files, then press the Next button.
5. After that, expand the tree hierarchy and click on the Next option.
6. Next, select the File Format option and then pick PDF from the options.
7. At last, tap the Convert button.

Q. Can I convert the OST data to MBOX format?

Ans: Yes, using the Aryson OST to PST Converter Tool, you can easily export all the OST mailbox items to the MBOX or other formats.

About The Author:

Eva Shirley

Eva Shirley is a skilled technical content writer with expertise in creating engaging and informative content. With over 5 years of experience and a passion for writing, she has solved many users' queries by providing quality content.