Best Methods to Export Google Workspace to PST

Various Reasons to Export Google Workspace Email to PST Format

• Exporting emails into PST format can provide a secure offline backup against accidental deletion or cyberattacks.
• Organizations that are switching from Google Workspace to Microsoft Outlook usually export emails in PST format for smooth data migration.
• PST files may be used to preserve e-mail messages in a repository for auditing or compliance.
• PST files allow users to access their email data offline, ensuring productivity even in areas without internet connectivity.
• Exporting data to PST enables the centralization of emails from multiple mailboxes into a single backup file.

Exporting Google Workspace emails to PST format helps with many organizational security and administrative requirements. Hence, this has become the favorite of many organizations as well as users.

Manual Procedure to Export PST File From Google Workspace

Exporting emails from Google Workspace (formerly G Suite) to PST format is a multi-step process. Below is a detailed step-by-step guide:

#1. Using Google Workspace Admin and Thunderbird

In this method, we use Google Workspace admin to export Gmail data. After that, use Thunderbird to convert it into PST file format.

Step 1: Enable Google Workspace Admin Settings

You will need to have some permissions and API access enabled in the Google Workspace Admin Console before you can export data.

1. Visit Google Admin Console on your system and sign in with your valid admin credentials.
2. After that, go to Security > Access and then Data Control > API Controls.
3. In the last, make sure the Enable APIs toggle is enabled, which will allow tools to access the necessary data for export.

Step 2: Use the Google Workspace Data Export Tool

Google Workspace has an in-built tool that allows administrators to download data.

1. Firstly, click Data Export in Tools of the Admin Console.
2. After clicking data export, click Start to initiate the export process.
3. When the export is done, Google will automatically send an email notification.

Step 3: Download the Exported Data

1. After that, check your email notification and open it.
2. Now, click on the link embedded into emails to download the exported data.
3. Please note that your exported data is in a ZIP file; extract it.

Step 4: Set Up Thunderbird and Import MBOX Files

1. Firstly, download and open Thunderbird and configure an email account in it. 
2. After that, download and use the ImportExportTools NG add-on, choose the MBOX file, and import it.
3. Now, open Control Panel > Default Programs > Set Your Default Programs.
4. Then, set Microsoft Outlook as the default program for email.

Step 5: Export Emails From Thunderbird to Outlook

1. Now, select all (Ctrl+A) emails and drag them to the configured IMAP account folder in Thunderbird.
2. Then, go to File > Open and Export > Import/Export.
3. In the last, select Export to a file > Outlook Data File (.pst) and choose the folder to export.

#2. Export Google Workspace to PST Using IMAP settings

In this method, we use the IMAP setting to configure Outlook into Google and then export it.

Step 1: Enable IMAP in G Suite

1. Go to the browser and log in to your G Suite account.
2. Then, go to Settings and click on the See all settings option.
3. Now, click on the Forwarding and POP/IMAP options from the settings.
4. Then, enable IMAP from IMAP Access and save changes.

Step 2: Configure a G Suite Account within Outlook

1. Firstly, open the MS Outlook application on your default computer.
2. Next, select File, and then select the Add Account option.
3. Here, configure G Suite by providing an email address and password.

Step 3: Export PST Files from the Outlook Desktop Application

1. Now again, launch MS Outlook and choose the File option.
2. Next, choose the Open & Export option >> Import/Export option.
3. After that, choose the Outlook Data File (.pst) option, and then click Next.
4. Here, choose the configured email account to export Google Workspace into PST.

Limitations of the Manual Method

1. The manual process requires several steps and is time-consuming, with an error-prone potential.
2. Incorrect handling during export or interruptions in the process may result in partial or corrupted PST files.
3. The manual method provides very few options for choosing particular emails or folders.
4. Non-technical users may find the steps complex and overwhelming.

Automated Approach to Export Google Workspace Mailbox to PST

Export Google Workspace into PST using the most reliable Aryson G Suite Backup Tool. This advanced tool offers many distinct features that guarantee easy and error-free export processes. Moreover, it can easily backup Google Workspace to PDF and other file formats. It’s quite user-friendly and allows Windows and Mac to function within it. All of these work extremely smoothly, from a newcomer to an advanced professional.

Simple Steps to Export Google Workspace to PST File Format

1. Install and launch the G Suite Backup Tool as an administration.
2. Now, log in to the Google account using valid credentials. 
3. After that, choose the appropriate G Suite account and click the Next button.
4. Then, select the PST file format.
5. Next, choose the additional built-in feature according to your needs.
6. In the last, specify the Saving location for the resultant PST file and click Convert.

Conclusion

If you intend to export Google Workspace to PST, then use the manual method or professional software to achieve this task. You can use all the above top three methods to export to PST without facing trouble. But you have some sort of limitation over the manual approach, so hence, it’s highly recommended you use the professional software.

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